We’re Hiring!

Program Assistant

Position Background:

The Chesapeake Bay Trust seeks a qualified candidate to serve as Program Assistant in the Restoration Program Department. This position will assist the Trust with grant review, grant management, and grant tracking. This person will be a key member of a sixteen-person staff. This is a full-time salary position (40 hours per week) that requires periodic evening and weekend work. The Assistant will report directly to Director of Restoration Programs.

Established in 1985, the Chesapeake Bay Trust is a private, non-profit, grant-making institution dedicated to promoting public awareness and participation in the restoration and protection of the natural resources of Maryland and the Chesapeake Bay region. In the past decade, the Trust has increased its grant-making four-fold through new partnerships, with current annual grant-making of approximately $10 million. The Trust currently allocates these grant funds through more than 400 awards per year to entities who apply through open, competitive calls for proposals.

Primary Responsibilities:

The person in this position will spend approximately 80% of his or her time assisting the Restoration team in advancing its mission, and approximately 20% of his or her time supporting the Trust in other avenues of work. Specific duties include:

  • Assist in the management of grants that advance the Trust’s restoration goals, including the steps of: proposal review (programmatic and budgetary aspects), status and expense report review, grant revision requests, and final report/close-out.
  • Prepare grant reports for staff and technical review committees.
  • Prepare queries of grant data as needed for a variety of purposes, such as funding partner requests, reports to the Board of Trustees, reports for the legislature, information for the Trust’s website, and more.
  • Provide support to a subset of not-for-profit organizations in the preparation of grant proposals and in the management of grant awards.
  • Support the Restoration team with grantee outreach.
  • Assist the Restoration team with event logistics, including review committee days and external events such as grantee workshops or symposia.
  • Assist the Restoration team with special projects, such as grantee newsletters, social media posts, presentations, identification of demonstration photos.
  • Serve as lead on producing information about the Trust’s grant-making for certain audiences, such as quarterly grant lists for the legislature.
  • Support several administrative functions, such as tracking and recording grant and other payments.
  • Other projects as assigned.

Skills and Qualifications:

  • Proficiency in the Microsoft Office suite of programs (especially Word and Excel) required.
  • Ability to tackle multiple tasks in a timely and effective manner required.
  • Excellent organizational skills and attention to detail required. The right candidate must be exceptionally thorough and detail-orientated.
  • Ability to work both independently and in team settings in an office environment required.
  • Excellent written and oral communication skills required.
  • Experience with at least one database that illustrates ability to learn preferred, but not required.
  • Bachelor’s degree in an environment/natural resources field preferred.

Salary: $30,000-$35,000 with excellent benefits package including a professional development budget and opportunities.

Application Instructions and Deadline: Applications will begin to be reviewed on November 25, though the position will remain open until filled. Please send a resume and cover letter via email to hadams@cbtrust.org and place “Program Assistant 9” in the subject line of the email.

Your cover letter is the most important piece of your application: In your cover letter, please address your ability to accomplish the duties of the position as listed above. Please do not simply list your previous experience. What makes you a strong candidate for this position?

The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age or disability in accordance with applicable federal, state and local laws. We encourage applications from people of color.

Communications Intern November 2017 – June 2018

Position Background:

The Chesapeake Bay Trust, a non-profit grant-making organization that promotes public participation in the restoration of the Chesapeake Bay and its tributaries, seeks a communications intern for the fall and spring semesters 2017-2018 for approximately 8-10 hours per week. This position will play an important role in assisting with the Trust’s communications needs as well as with the management of donor information and outreach.

In particular the communications intern will assist with data entry, web content creation and management, newsletter production, email list management, database management, fundraising efforts, and events.


  • Reports to the Trust’s Director of Development and Marketing and works closely with the rest of staff to ensure the organization’s mission, programs, awards, and grants are properly communicated and promoted to the public.
  • Assists with the Trust’s database including segmentation, solicitation follow-up, and donor recognition.
  • Assist with outreach efforts and entering appropriate information from new supporters.
  • Assists with updating and maintaining the Trust’s two websites as well as edits and designs the Trust’s two e-newsletters.
  • Assists with media outreach and events, including public relations efforts and on-site activities, as well as tracks media coverage.
  • Assists with fundraising appeal tracking and list segmentation.
  • Assists with the Trust’s major events throughout the year, including marketing of the events, attendee tracking, and day of on-site logistics.

Skills and Qualifications:

  • Attention to detail is absolutely critical; the right candidate must be an exceptionally thorough proofreader and editor.
  • Experience with web and email communications tools required; experience with new media technologies, such as blogs and online social media required.
  • An undergraduate or graduate degree-seeking student in marketing, journalism, communications or related field is preferred. Alternatively, students majoring in other fields must have significant experience in communications or marketing.
  • Knowledge of environment, sustainability, and community engagement issues desired.
  • Strong writing, graphic design, media outreach, and/or web content production and management experience is preferred.
  • Demonstrated ability to work independently and effectively with deadlines is required.
  • Strong computer literacy is essential: MS Office; Access (or similar database); Adobe (Photoshop); familiarity with content management systems a plus.
  • Some travel required (statewide), with some evening and weekend hours required.
  • Willingness to commit to 8-10 hours weekly for the Fall and Spring semesters for the 2017-2018 school year (can be one day or broken into days) required.

Compensation: $10 per hour, 8-10 hours per week (days and hours subject to event needs and applicant’s course load)

Term:  November 2017 through June 2018

Application Instructions:  Please send cover letter and resume to Kelly Swartout via email at kswartout@cbtrust.org. Include Communications Intern in the email subject line. Applications will be reviewed upon receipt. The position will remain open until filled.

The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age or disability in accordance with applicable federal, state and local laws. We encourage applications from people of color.